Privacy Policy — Workout Zone

This Privacy Policy explains how Workout Zone ("we", "us", "our") collects, uses, and shares information about you when you use our website and training app at workoutzone.eu.

1. Information we collect

We collect information you provide directly and data generated while using the app:

Account information: name, email address, profile photo, and authentication details when you sign up or sign in.
Training data: workouts, exercises, sets, reps, weights, notes, rest times, personal records, and progress measurements.
Credit and payment records: prepaid session packages, payments, confirmations, voids, and expiry dates entered by you or your trainer.
Communication data: messages, comments, cheers, and shared notes exchanged through the app.
Booking data: calendar availability, booking requests, and confirmed appointments when a trainer has connected their Google Calendar.
Usage data: device type, browser, app interactions, and error reports to help us improve the service.

2. How we use your information

We use the information we collect to:

Provide, operate, and improve Workout Zone.
Show your training history, progress, and gamification stats.
Let trainers confirm sessions, manage credits, and coach clients.
Enable gym managers to view aggregated gym activity and revenue trends.
Send service-related emails such as booking confirmations and approval requests.
Respond to support requests and troubleshoot issues.

3. Who can see your information

Workout Zone is built around trainer-client and gym relationships. Visibility is controlled by your role and your gym membership:

You: your own workouts, payments, progress, messages, and profile.
Your trainer(s): your training history, assigned routines, personal records, measurements, and any notes or messages you share with them.
Your gym manager(s): aggregated gym data and client/trainer roster information needed to run the gym. Managers do not see detailed private chat messages unless those messages are part of a gym-wide channel.
Other gym members: only public or shared activity such as gym-feed posts, cheers, comments, leaderboard rankings, and challenge participation.

4. Data retention

We keep your account and training data for as long as your account is active. If your gym manager deactivates your account, your data may be retained for operational and audit purposes unless you request deletion. Some records, such as payment/credit history, may be retained longer where required for billing or legal reasons.

5. Your choices

You can update your profile information and manage your account through the app. If you would like to request deletion of your data or have questions about what we hold, contact us using the email below.

6. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with the updated date.

7. Contact us

If you have any questions about this Privacy Policy or our data practices, please email us at support@workoutzone.eu.